Apartment Management

As your Management Agent Macfar will look after all matters? Financial and Legal,
Repairs and Maintenance and? General Administration.

Financial and Legal

  • Preparation of annual budget for maintenance, legal and management fees
  • Apportionment and collection of Service Charges
  • Manage collection of service charges and debt collection where relevant
  • Ensuring creditors are paid in a timely manor
  • Book-keeping, accounting, maintaining bank accounts and reconciling statements in compliance with accounting standards.
  • Preparation of fully audited accounts
  • Filing returns where relevant to CRO and Revenue
  • Ensuring that there is a fully comprehensive insurance policy in place that is the most cost efficient one for the complex

Repairs and Maintenance

  • Continuous Inspections of complex by Managing Agent’s
  • Cleaning of common areas, grass cutting, window cleaning and painting
  • Organising Refuse collection where appropriate.
  • Ongoing repairs and maintenance in common areas
  • Organise maintenance agreements for lifts, fire alarms, intercom systems, security cameras, electric gates and emergency lighting
  • Dealing with car park issues when they arise
  • Dealing with insurance claims– Site attendance, meetings with Insurance Company and handling all correspondence in relation to claims.
  • Providing 24 hour emergency service

General Administration

  • Attend six board meetings with company directors and the Annual General Meeting
  • Preparation of reports for management meetings to keep board informed
  • Preparation of minutes of every meeting held with directors
  • Issuing information and advices to new owners
  • Maintaining records of contact details of all home-owners
  • Organising and convening AGM, this includes sending out notice to all members
  • Organising and convening EGM when the board deem necessary
  • Secretarial services relating to the management company
  • Responding to all queries for individual members of the management company
  • Dealing with specific breach of house rules